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Procedures

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Number Procedure Name Last Updated
2001e Factors for Proper Classification of Workers 09/27/2017
10305a Review of Financial Activities 02/22/2023
10305b Accounting Approvals 09/06/2017
20305 Receiving Reports 06/21/2016
20310 Invoice Payment 05/11/2022
20310a Business Meals and Refreshments 01/23/2024
20310b Permanent Residency 06/04/2025
20310c Employment Based Visa Expenses 06/04/2025
20310e Non-Travel Reimbursements 08/06/2025
20335f 60-Day Limitation for Business Expense Reporting Under Accountable Plan 01/01/2025
20310f Payment Tolerance 02/02/2023
20310g Food Approval Request System 03/16/2023
20310h Student Payments 03/17/2025
20315 Prompt Payment 06/21/2016
20315a Late Fee Penalities 02/02/2023
21005a Invoice Images 06/02/2025
23715c Human Subject Selection & Payment 03/15/2023
24000a Expenditures for Remote Work Assignment 04/17/2025
24000b Remote Work Locations Allowance 10/14/2021
60108a Description of Account Codes for Personnel Services 06/24/2005
60108b Description of Account Codes for Other Than Personnel Services 05/02/2011
90100 Departmental Sales Tax 01/14/2022
90200 Departmental Parking Payment 01/14/2022
90300 Sponsorship Approvals 04/05/2022
90400 Promotional Items 02/15/2024
90500 Foreign Currency Exchange Fluctuations 03/27/2024

Number Procedure Name Last Updated
20310e Non-Travel Reimbursements 08/06/2025
20330 Travel Advances 10/02/2025
20335a Travel Overview 10/01/2024
20335b Hotel and Motel Accommodations 10/01/2024
20335c Meals and Incidental Expenses 10/01/2021
20335d Ground Transportation 10/02/2025
20335e Air Transportation 10/02/2025
20335f 60-Day Limitation for Business Expense Reporting Under Accountable Plan 01/01/2025
20335m Student Travel Support 01/23/2024
20335r Rates for Lodging and M&IE 10/01/2025
20335v Travel and Meal Expense Reimbursement Request 10/01/2021
20335x BOA Visa Corporate Travel Card 10/05/2018

Procedure Name Last Updated
Effort Reporting (PARS Instruction) 10/10/2023
Outline for Centers Annual Report 10/10/2023

Procedure Name Last Updated
Unrelated Business Income Reporting Guidelines -

Procedure Name Last Updated
Equipment Inventory Responsibilities 05/03/2016
Fixed Assets Accounting Procedures 05/03/2016
Guidance for Managing Inventories 05/03/2016
Equipment Account Codes 03/03/2025

Number Procedure Name Last Updated
63011 Banner Transaction Download 11/05/2025
63012 Revenue Recognition Third Party Service Providers 07/17/2020

Number Procedure Name Last Updated
20319a Payroll Periods and Pay Days 12/10/2025
20319b Salary Overpayments 12/10/2025
20319c Re-Issue of W2 12/10/2025
23715 Special Payments 03/09/2017
23715b Special Payments (continued) Foreign National Visitors 03/13/2017
23800 Fellowship Payments 10/21/2025
23810 De Minimis Awards 9/16/2025
23820 Timekeeping System 04/07/2025
23830 Mobile Communication Device 01/31/2022
23840 Payroll FAQs for Telework Occurring Outside of Virginia 08/13/2020
23850 Taxable Fringe Benefits 01/06/2026