Procedures

Note: University policies are available here

Accounts Payable

Number	Procedure Name	Last Updated
2001e	Factors for Proper Classification of Workers	12/03/2003
10305a	Review of Financial Activities	02/22/2023
10305b	Accounting Approvals	09/06/2017
20305	Receiving Reports	06/21/2016
20310	Invoice Payment	05/11/2022
20310a	Business Meals and Refreshments	01/23/2024
20310b	Permanent Residency	09/14/2020
20310c	Employment Based Visa Expenses	01/15/2016
20310f	Payment Tolerance	02/02/2023
20310g	Food Approval Request System	03/16/2023
20315	Prompt Payment	06/21/2016
20315a	Late Fee Penalities	02/02/2023
20320	W-9 or W-8 Procedure	06/28/2013
21005a	Invoice Images	03/19/2009
23715c	Human Subject Selection & Payment	03/15/2023
24000a	Expenditures for Remote Work Assignment	03/06/2024
24000b	Remote Work Locations Allowance	10/14/2021
60108a	Description of Account Codes for Personnel Services	06/24/2005
60108b	Description of Account Codes for Other Than Personnel Services	05/02/2011
90100	Departmental Sales Tax	01/14/2022
90200	Departmental Parking Payment	01/14/2022
90300	Sponsorship Approvals	04/05/2022
90400	Promotional Items	02/15/2024
90500	Foreign Currency Exchange Fluctuations	03/27/2024

Travel

Number	Procedure Name	Last Updated
20310e	Non-Travel Reimbursements	03/16/2023
20330	Travel Advances	03/27/2024
20335a	Travel Overview	10/01/2021
20335b	Hotel and Motel Accommodations	9/29/2023
20335c	Meals and Incidental Expenses	10/01/2021
20335d	Ground Transportation	12/18/2023
20335e	Air Transportation	04/19/2019
20335m	Student Travel Support	01/23/2024
20335r	Rates for Lodging and M&IE	9/29/2023
20335v	Travel and Meal Expense Reimbursement Request	10/01/2021
20335x	BOA Visa Corporate Travel Card	10/05/2018
20336x	BOA Visa Corporate Travel Card Online Bill Pay Instructions	06/27/2014
20337x	BOA Visa Corporate Travel Card Training Instructions	09/07/2017
20345a	Moving and Relocation Expenses Prior to October 1, 2018	01/30/2018
20345b	Moving and Relocation Stipend After October 1, 2018	10/03/2018

Cost Accounting

Procedure Name	Last Updated
Effort Reporting (PARS Instruction)	10/10/2023
Outline for Centers Annual Report	10/10/2023

Financial Reporting

Procedure Name	Last Updated
Unrelated Business Income Reporting Guidelines	-

Fixed Assets

Procedure Name	Last Updated
Equipment Inventory Responsibilities	05/03/2016
Fixed Assets Accounting Procedures	05/03/2016
Guidance for Managing Inventories	05/03/2016

General Accounting

Number	Procedure Name	Last Updated
63011	Banner Transaction Download	04/03/2014
63012	Revenue Recognition Third Party Service Providers	07/17/2020
63013	Virginia Tech Foundation Funds Used for America To Go	03/07/2024

Payroll

Number	Procedure Name	Last Updated
20319a	Payroll Periods and Pay Days	03/09/2017
20319b	Salary Overpayments	10/05/2015
20319c	Re-Issue of W2	10/05/2015
23715	Special Payments	03/09/2017
23715b	Special Payments (continued) Foreign National Visitors	03/13/2017
23800	Fellowship Payments	10/05/2015
23810	De Minimis Awards	10/05/2015
23820	Timekeeping System	04/25/2022
23830	Mobile Communication Device	01/31/2022
23840	Payroll FAQs for Telework Occurring Outside of Virginia	08/13/2020