Payroll - Procedure 20319c

Procedure 20319c: W2 Retrieval

Contacts and revision dates:

Procedures 

Electronic Forms W-2 are available through the Employee Dashboard, where they can be viewed and printed. W-2's are issued annually by January 31. Virginia Tech also partners with ADP to provide W-2's for current and former employees. Through ADP, individuals may download tax information directly into tax preparation software or log in to update their mailing preference. Detailed instructions for accessing your Form W-2 through the Employee Dashboard or ADP are available here.

Requesting a Duplicate W-2

Employees who are unable or prefer not to access their W-2 online may request a duplicate form by email. Send a message to vtw2@vt.edu including your name, VT ID number, current address, the year needed, and the reason for your request. Duplicate forms are mailed to the active mailing address listed in Banner.

Processing Time and Pickup

Duplicate W-2 forms are generally processed within two business days.  By default, the form is mailed to the active mailing address in Banner. To request in person pick up, include the preference in your email and bring a photo id. If a delegate picks up the form on your behalf, they must present both a photo ID and written authorization.

This is a controlled document when viewed online. Printed copies are considered uncontrolled and may not reflect the most current version.