Banner Quick Guide
The Banner Quick Guide is designed to help you navigate the most frequently used forms within Accounts Payable, General Accounting, Payroll, Grants/Research, and Fixed Assets. Whether you’re entering transactions, reviewing activity, or researching historical data, this guide provides a practical starting point. You’ll find direct references to commonly used forms, along with brief explanations of their purpose and typical use.
This page also outlines Banner Form Naming Conventions to help you understand the structure and logic behind form names. Once you recognize the patterns, locating the right form becomes faster and more intuitive. Think of this guide as both a reference tool and a roadmap to help you move confidently and efficiently within Banner.
Banner forms follow a 7-character naming structure. Each position within the form name identifies a specific element of the system.
For example, Banner Form FAIVNDH indicates Finance (F), Accounts Payable (A), Inquiry (I), Vendor Detail History (VNDH).
Position 1 - Primary System
- F = Finance
- N = Position Control
- P = HR/Payroll Personnel
Position 2 – Module
- A = Accounts Payable
- E = Employee
- F = Fixed Assets
- G = General
- H = Time Reporting/History
- O = Operations
- P = Procurement (FP) / Payroll (PP)
- T = Validation Form/Table
- W = Custom (Virginia Tech)
- Z = Custom (Virginia Tech)
Position 3 – Form Type
- A = Application Data Entry or Maintenance
- E = Entry
- I = Inquiry
- M = Maintenance
- V = Validation
- Q = Query
Positions 4–7 – Specific Function
Identifies the form’s purpose or functional focus within the module.
| Form | Title | Description |
|---|---|---|
| FAIVNDH | Vendor Detail History | Displays all invoice payments issued to a vendor for the selected fiscal year. |
| FZIVEND | Vendor Inquiry Form | Provides detailed vendor information, including status, type, tax reporting indicators, and related attributes. This form is used to review vendor setup details and confirm whether a vendor is active and available for processing transactions. |
| FOIDOCH | Document History | Displays the status and associated activity for purchase orders, invoices, and payments, allowing users to track transaction progress and review related document history. |
| FGIDOCR | Document Retrieval Inquiry | Retrieves and displays journal entries or transfer document details. |
| FPIPURR | Purchase/Blanket/Change Order Queries | Used to view purchase orders. |
| FGIENCD | Detail Encumbrance Activity | Displays detailed encumbrance transactions and associated activity. |
| Form | Title | Description |
|---|---|---|
| FGIBAVL | Budget Availability Status | Displays the available budget balance for a selected fund and associated FOAPAL elements, providing a clear view of remaining spending authority and current budget activity. |
| FGIBDST | Fund Budget Status | Displays current budget amounts, year-to-date activity, encumbrances, and available balances by fund. |
| FGITRND | Detail Transaction Activity | Displays detailed operating ledger activity (revenue and expense) by account code and category. |
| FGIGLAC | General Ledger Activity | Displays detail general ledger activity (assets and liabilities) by account code and category. |
| FGITBSR | Trial Balance Summary | Displays summarized current general ledger balances by account. |
| FOAUAPP | User Approval | Used to authorize financial journal vouchers created in My Journals. It allows designated approvers to review document details, check approval queues, and approve or disapprove. |
| FTIFNDH | Funding Hierarchy Query | Displays the hierarchical structure and relationships of funds within the chart of accounts. |
| FTMFUND | Fund Code Maintenance | Used to query fund codes and review related attributes within the chart of accounts structure. |
| FTMACCT | Account Code Code Maintenance | Used to query account codes and review related attributes within the chart of accounts structure. |
| FTMORGN | Organization Code Maintenance | Used to query organization codes and review related attributes within the chart of accounts structure. |
| FZABDGT | Budget Allocation / Transfer | Processes budget allocations or transfers within the fiscal year. |
| FZMDPTA | Department Attribute Maintenance | Used by Senior Fiscal Officers to view and maintain department-level organizational attributes, ensuring accurate contacts and supporting approval queues within FINTRACS. |
| Form | Title | Description |
|---|---|---|
| FZATRAN | Fixed Asset Transfer for Departments | Updates asset records to change organization, location, or custodian information. |
| FFIMAST | Fixed Asset Master Query | Displays detailed fixed asset records by organization. |
| Form | Title | Description |
|---|---|---|
| NOAEPAF | Electronic Personnel Action Form | Used to create and submit electronic personnel action forms for employee job-related changes. This form supports actions such as hires, terminations, pay changes, and job updates, and routes transactions through the appropriate approval workflow. |
| PHAHOUR | Online Time Entry Form | Displays detailed history of hours worked for an employee, including earnings codes, pay periods, and associated labor distribution. This form is used to review reported time and verify payroll activity. |
| PHICHEK | Check Detail Inquiry | Displays detailed information about issued payroll checks, including check number, issue date, earnings, deductions, and net pay. This form is used to review employee payment history and verify payroll transactions. |
| PHILIST | Pay Event List | Displays available list values used throughout Banner, allowing users to search and select valid codes and entries for various fields. This form is used to identify acceptable input values and support accurate data entry across the system. |
| PPAIDEN | Identification | Used to create, view, and maintain core identification information for individuals in Banner. This form includes details such as name, ID, alternate IDs, and search capabilities, and serves as the starting point for accessing a person’s records across modules. |
| PWIEMPV | Employment Verification Form | Displays employee job and position information, including position details, job assignments, and related employment data. This form is used to review how an employee is set up within Banner for payroll and HR processing. |
| Form | Title | Description |
| FRAGRNT | Grant Maintenance | Provides details on a sponsored award, including award agency information, key personnel, billing configurations, and grant attributes. |
| FRIGITD | Grant Inception to Date | Displays inception to date transaction activity for funds tied to a particular grant code. |
| FRIGTRD | Grant Transaction Detail | Displays detailed operating ledger activity (revenues and expenses) by account code and category for funds associated with grant codes. |
| FRIBDET | Research Accounting Billing Detail Inquiry | Displays summary and detail billing activity for grants that are billed for reimbursement from a sponsoring agency. |
| FRIEVNG | Grant Event Inquiry | Displays billing events assigned to a grant and their status. |
| FRMFUND | Research Accounting Fund Maintenance | Displays indirect cost configuration codes assigned to a fund. These codes and the associated grant fund information control the posting of indirect costs (a.k.a. F&A or Overhead) transactions. |
| FRIGRNT | Grant Code Inquiry | Displays basic information on a grant code. |
| FZIGRNT | Grant Search | Lists all funds associated with a grant code. |
For more information or assistance with Banner, please contact General Accounting or explore our available training courses. |