The Ledger is a Controller's Office publication that highlights policy and procedure changes, upcoming deadlines, and important events. Each issue provides timely updates and practical information to help departments stay informed, compliant, and prepared. Below is a listing of current publications, along with a link to the Ledger archive. Questions may directed to controlleradmin@vt.edu.
| 2026 |
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- Vol E. No 228 April 3, 2026
- Fiscal Year-End Closing Schedule 2025-2026 (FY26)
- End-of-Fiscal-Year Procurements
- Vol E. No 227 March 30, 2026
- Labor Redistribution Automated Notifications
- Private Funds Thresholds Increased for Several Expense Categories
- Updated HokieMart Forms Released
- Non-PO Payment Forms Reminder
- Emburse Payee Creation/Update Form
- Banner Quick Guide
- Vol E. No. 226 March 5, 2026
- Travel Specialist Training Modules
- Scholarship Reconciliation for Foundation Funds
- New University Private Fund Parameter
- My Virginia Tech Slated to Go Live May 26
- Vol E. No. 225 February 9, 2026
- Modernized Account Code Resources on the Controller's Office Website
- The Ledger: What's Inside Each Issue
- Vol E. No. 224 January 28, 2026
- 1099 Reporting Changes and Human Subject Payment Updates
- Employee Fringe Benefit App
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| 2025 |
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- Vol E. No. 223 December 12, 2025
- New Employee Fringe Benefit Procedure
- Chrome River is Now Emburse - What You Need to Know
- New Fund Establishment Proces for Banner Finance: Empowering Campus Users with Real Time Self-Service
- New Batch Payment Form
- Non-PO Payment Form Updates
- Winter Break Closing Reminders
- Vol E. No. 222 July 2, 2025
- Transition of VTF Private Fund Activities to University Systems
- Deem Follow-up Training
- Vol E. No. 221 May 30, 2025
- Departmental AR Reports Now Available in MicroStrategy
- Changes to Accrual Accounting for Banner AR Entries
- New Procedures Establish Guidance for Private Funds Expenditures
- Food Approval Form Enhancements
- Update to Ground Transportation Procedure: Standard 20% Tip
- Vol E. No. 220 April 28, 2025
- Procedure 20335e: Air Transportation Update
- Travel Booked through a Contracted University Travel Agency
- REAL ID Requirements
- Chrome River Updates
- Vol E. No. 219 April 15, 2025
- Fiscal Year-End Closing Schedule 2025-2025 (FY25)
- Vol E. No. 218 March 19, 2025
- New Student Payment Procedure
- Deem Online Travel Booking Tool
- HokieMart Enhancements and Processing Changes
- Non-PO Payment Form Guidance and Updates
- Vol E. No. 217 January 10, 2025
- Controller's Office Website Changes Take Effect
- Mileage Rates for Use of Personal Vehicle
- Transition of Research Financials to New MicroStrategy Platform
- Reminder: 60-Day Tax Submission Requirement
- Important Note for Non-Travel Expense Reports
- Top 5 Reasons Chrome River Travel Expense Reports are Returned
- The UK Electronic Travel Authorization
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